Spektrum have a wide range of exciting opportunities in several global locations.
We are always looking to add great new talent to our team and look forward to hearing from you.
Spektrum supports apex purchasers (NATO, UN, EU, and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise. We seek personnel to join our team and support key client projects.
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Whom we are supporting
The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium.
The NCIA provides a wide range of services, including:
- Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats.
- Command and Control Systems: The NCIA develops and maintains the systems that NATO's military commanders use to plan and execute operations.
- Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
- Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks.
- Information Management: The NCIA manages NATO's information technology infrastructure, including its databases, applications, and servers.
Overall, the NCIA is critical in ensuring the security and effectiveness of NATO's communication and information technology capabilities.
The program
Assistance and Advisory Service (AAS)
The NATO Communications and Information Agency (NCI Agency) is NATO's principal C3 capability deliverer and CIS service provider. It provides, maintains, and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV and, when required, stand together in the face of attack under Article V.
To provide these critical services in the modern, evolving, dynamic environment, the NCI Agency must build and maintain a high-performance-engaged workforce. The NCI Agency workforce strategically consists of three major categories: NATO International Civilians (NIC)s, Military (Mil), and Interim Workforce Consultants (IWC)s. The IWCs are a critical part of the overall NCI Agency workforce and comprise approximately 15 percent of the workforce.
Duties and Role:
Transformation and continuous improvement
- Oversee and coordinate all of the Agency's GL activities (including the detailed accounting of fixed /intangible assets, assets under construction and inventories) in accordance with NATO Accounting Framework - adapted International Public Sector Accounting Standards (IPSAS) - and NCI Agency Accounting policies;
- Implement structured risk management throughout GL operations;
- Formulate and implement NCIA accounting policy and provide guidance as needed;
- Drive forward improvements of the GL process to include related sub-ledger processes.
Delivery
- Produce detailed Standard Operating Procedures (SOPs) and other documentation, as needed, for periodic closure activities, of the GL module within the financial system
- Ensure timely closure of the general ledger (and related sub-ledgers);
- As assigned, prepare the Agency's Annual (and Interim) Financial Statements for review and comments by senior management, and prepare responses to IBAN (External Auditor) enquiries on the Financial Statements;
- Prepare detailed reports and periodic reconciliations/account analysis for all GL transactions that are posted and accounted for within the applicable finance systems, and ensure these reports aggregate into the trial balances;
- Day-to-day management of the GL process, and the handling of all journals/accounting entries at GL level within the applicable running finance system(s);
- Ensure the processing of all journals and general ledger transactions in accordance with the NATO Financial Regulations (NFRs), Financial Rules and Procedures (FRPs), Agency Directives and guidance, and contractual conditions;
- Maintain proper accounting records, such as correct entries in the GL, and supporting files for GL transactions/journals;
- Ensure timely preparation of the trial balances required for preparation of financial statements and/or other financial reports;
- Approve and post all GL transactions/journals and ensure these are in line with applicable accounting policies;
- Reconcile the GL with the related sub-ledgers on a recurring and regular basis (e.g. Accounts Payable, Accounts Receivable, Cash Management, Inventory/Asset module etc.);
- Lead and develop the GL team and carry out staff performance management.
Cooperation
- Liaise with other parts of the Agency and/or external stakeholders to resolve any problems with the processing of accounting entries at the GL level;
- Support audit reviews as needed;
- Contribute to general business improvement initiatives in the Finance Directorate;
- Represent, as required, the Finance Directorate at Agency or external meetings/working groups etc.
- Deputize for the Principal Administrator (Accounting Operations Manager)/Head of Accounting Services, if required;
- Perform other duties as may be required.
Requirements
Skill, Knowledge & Experience:
- A minimum requirement of a Bachelor's degree at a nationally recognised/certified University in a related discipline (Finance) and 3 years post-related experience.
- Or exceptionally, the lack of a university degree may be compensated by the demonstration of a candidate's particular abilities or experience that is/are of interest to NCI Agency, that is, at least 10 years extensive and progressive expertise in duties related to the function of the post:
- 3 years of current finance/accounting staff management experience;
- Ability to develop and maintain financial data and contribute to financial statement preparation;
- In depth knowledge with a minimum of 3 years extensive experience of managing general ledger transactions within Oracle EBS suite;
- Extensive experience with Property Plant and Equipment, intangible assets and Asset under Construction transactions/data/registers within Oracle EBS suite;
- Practical experience in preparing annual financial statements of an international corporation or international public sector organisation;
- Knowledge of IPSAS or IFRS or IAS;
- Managing/supervising a Finance General Ledger/ Accounting team/staff.
Desirable Experience and Education:
- Experience in finance shared services;
- Working in the public sector;
- Knowledge of NATO Financial Regulations;
- Use of Oracle EBS modules R12;
- Accounting certification;
- Working with a Oracle EBS compatible GL reporting tool (e.g. GL Wand, Crystal reports etc);
- Prior experience of working in an international environment comprising both military and civilian staff;
- Knowledge of NATO responsibilities and organization, including ACO and ACT.
Working Policy
- Onsite
Travel
- Travel to other NATO location may be required
Security Clearance
- Must have a currently active NATO SECRET security clearance
Contract Duration
- Required Start Date:As soon as possible
We never know what new opportunities might be just over the horizon. If this opportunity isn't for you please feel free to send us your resume anyway and be the first to know if something suitable for your skills and experience comes up.
